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How to Set Up an Email Signature for cPanel Email

October 6, 20240

Setting up an email signature in cPanel email (often through Roundcube or Horde) is a straightforward process. Here’s how to do it:

https://a.storyblok.com/f/228452/2600x1734/58966cff4a/plain-text-email-signature_1300x867.jpg

You can create an email signature for your cPanel email account via the Roundcube mail client.

Navigate to the Email Accounts section in your cPanel account, and click on Manage next to the email account:

The cPanel email address list and how to access email Management

Select Check Email, and from there, you will be able to access Roundcube:

The Check Email option showing how to open the Roundcube webmail interface

On the Roundcube webmail interface, navigate to the Settings → Identities section and scroll down to find the email signature:

The RoundCube settings showing how to reach the email signature

Enter your desired signature in plain text. Alternatively, you can enable HTML signature by clicking on the image icon:

The signature option to enable rich-formatting

Now you can add formatted text and pictures to your signature:

Using Roundcube

  1. Log in to cPanel:
    • Go to your cPanel URL and log in with your credentials.
  2. Access Webmail:
    • Locate the “Email Accounts” section in cPanel.
    • Find the email account you want to set up the signature for and click on “Access Webmail.”
    • Choose Roundcube.
  3. Go to Settings:
    • Once logged in to Roundcube, look for the Settings option in the top right corner.
  4. Select Identities:
    • In the Settings menu, click on Identities.
    • You will see your email account listed here.
  5. Edit Identity:
    • Click on your email address to edit the identity settings.
  6. Add Signature:
    • In the “Signature” field, type or paste your desired signature. You can also format it using the available options (like bold, italics, etc.).
    • If you want your signature to be automatically added to every email, check the option that says “Always show signature.”
  7. Save Changes:
    • After you’re done, click the Save button to apply your changes.

Using Horde

  1. Log in to cPanel:
    • Similar to the Roundcube steps, log in to cPanel.
  2. Access Webmail:
    • Go to the “Email Accounts” section.
    • Click on “Access Webmail” for your desired email account and select Horde.
  3. Go to Preferences:
    • In Horde, click on the Preferences option in the top menu.
  4. Select Mail:
    • From the Preferences menu, click on Mail.
  5. Edit Signature:
    • Look for the Signature section.
    • Enter your desired signature in the text area provided. You may also have formatting options available.
  6. Save Changes:
    • Click the Save button to ensure your signature is set.

Final Tips

  • Test Your Signature: Send a test email to yourself or a friend to see how the signature appears.
  • Consider Mobile Signatures: If you access your email from mobile devices, ensure your signature looks good there as well.